Purchasing has the responsibility and sole authority to obligate funds for procurements and purchases. It is our goal to serve our district in the most timely, efficient, and transparent means possible. Please explore our website and check for daily updates on Bids, Awarded Vendors, as well as our Purchasing Catalog.
Purchases shall include the following minimum standards in obtaining pricing.
Purchases less than $2,500:
Purchases under $2,500 should be based on competitive prices from approved contracts. Care should be exercised to ensure reasonable value. Verbal quotes are accepted.
Purchases over $2,500:
Purchases over $2,500 and using an approved contract must be supported as to choice of vendor. It is the responsibility of the campus or department to obtain competitive quotes. Only written (e-mailed or faxed) quotes are accepted. Quotes must be documented on the District’s Price Quotation Form and accompanied with quotes. The form must be faxed or emailed to the Purchasing Department before the purchase order is printed. Principal or Administrator must sign the quote form.
Purchases over $10,000 and less than $25,000:
Purchases over $10,000 but under $25,000 and using an approved contract must be supported as to choice of vendor. It is the responsibility of the campus or department to obtain competitive quotes. Only written (e-mailed or faxed) quotes are accepted. Purchases that don’t have an approved contract require advertising in a local newspaper and then processed via formal written bid obtained by the Purchasing Department. Call the Purchasing Department for assistance.
Purchases over $25,000:
Purchases over $25,000 and using an approved contract must be supported as to choice of vendor. It is the responsibility of the campus or department to obtain competitive quotes. Only written (e-mailed or faxed) quotes are accepted. Purchases that don’t have an approved contract require advertising for two weeks, a formal bid process, and must be approved by the Board of Trustees.
Miscellaneous Purchases:
Purchases that do not have an approved contract must be supported as to choice of vendor. It is the responsibility of the campus or department to obtain competitive quotes. Verbal and written (e-mailed or faxed) quotes are accepted, must be documented on the District’s Price Quotation Form and accompanied with quotes. The form must be faxed or emailed to purchasing before the purchase order is printed. Principal or Administrator must sign the quote form. Exceptions: meals, catering services, decorations, etc.