Purchases - Awarded Contracts
Purchasing Thresholds and Requirements
- Purchases Up to $19,999
- Require one written, documented quote from an awarded vendor.
- Purchases Between $20,000 and $49,999
- Require a minimum of two written, documented competitive quotes accompanied by a quote tabulation form.
- Purchases Over $50,000
- Require a minimum of three written, documented competitive quotes accompanied by a quote tabulation form.
- Before the purchase order is issued, the purchase request must be approved by the Board of Trustees. Call the Purchasing Department for assistance.
Quote Request Guidelines
- For purchases exceeding $20,000, a formal written request for quotations must include specific, clear, and concise requirements to ensure all prospective vendors receive the same information.
- Quotes must be submitted on company letterhead and signed by an authorized representative of the vendor.
Documentation and Recommendations
- Lowest Price Quotes: Recommendations based on the lowest price must be documented on the District’s Quote Tabulation Form.
- Non-Lowest Price Justifications: Justifications for selecting a vendor other than the one offering the lowest price must be documented on an Evaluation Matrix Form.
- Copies of original quotes, along with the completed recommendation forms, must be submitted to the Purchasing Department. All related documentation should be retained by the requestor.