Purchases - Special Purchases
Wal-Mart & HEB Purchase Orders
Purchase Orders should be picked up by the person responsible for fulfilling the order. The invoice/receipt referencing the Purchase Order(s) must list only the item(s) and the listed quantities that were included in the purchase order(s). Quantities purchased can be less but never exceeded.
No substitutions or additions to the Purchase Order are permissible. Any deviations violate District purchasing procedures and Board Policy. CH Local state "persons making unauthorized purchase shall assume full responsibility for all such debts".
Meals, Food, and Snacks
When entering a requisition for meals, food, and/or snacks please consider the District's Child Nutrition Program for compliance with Texas Public School Nutrition Policy.
Purchasing Card Purchases
See the right side of the page for procedures.
The District will contract with individuals or companies for certain services or programs. The term "independent contractor" is used in these instances to denote Non-District personnel performing such services or programs on District property or behalf of the District. An independent contractor usually maintains an office and usually provides the equipment and materials necessary for completing or performing a service.
Computer Hardware, Software, and Maintenance Agreements
Requests for computers and related equipment, such as software and maintenance must be coordinated and approved by the Technology Department regardless of the funds used. Before preparing a requisition, a department should contact the Technology Department to discuss their needs. Once their needs are identified, a requisition should be prepared and submitted for approval.
School Bus Purchases
See purchasing manual.
Leases & Rentals
Leasing equipment is an option that should be considered when it is in the best interest of the District.
The Board of Trustees of a school District that is considering a construction contract using a method specified by Section 44.031(a) must, before advertising, determine which method provides the best value for the District. The District shall base its selection on criteria authorized to be used under section 44.031(b) and publish in the request for bids, proposals, or qualifications the criteria and the relative weights are given to the criteria. The District shall document the basis of its selection and make the evaluations public no later than the seventh day after the date the contract is awarded.